1.1 Introduction: Welcome to https://chesterphotofestival.com. This page explains the terms under which you may use our website, whether as a new participant, registered user, or guest. Please read these terms carefully before using the site.
1.2 Binding Agreement: By using the website, you accept these terms and agree to obey them. If you do not accept them, please do not use the site. Your use of the site also constitutes agreement to our Acceptable Use Policy, Privacy Policy, and Cookies Policy.
1.3 Corporate Identity: This website is operated by CHESTER PHOTO FESTIVAL Ltd, a UK Limited company (No. 15322598). Registered office: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ.
1.4 Data Handling: We follow our Privacy Policy when handling information about you. By using the site, you confirm that all data provided by you is accurate.
1.5 Communication & Visits: We operate primarily as an online entity. In-person visits, calls, or meetings (via MS Teams/Zoom) are strictly by advance booking only. Please contact info@chesterphotofestival.com to request an appointment.
1.6 Contact Availability: Telephone enquiries (07949 066 406) are generally available Monday to Wednesday, 10:00 am – 1:00 pm GMT. Outside of these hours, please email us to schedule a call.
1.7 Event Locations: Lectures, presentations, workshops, and meetings are held at designated venues in Chester (such as The Grosvenor Museum, University of Chester, Chester Picturehouse, Storyhouse, Why Spaces, or artist studios) only by advance booking and as specified on your ticket or confirmation email.
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We, us, our Chester Photo Festival |
Chester Photo Festival Ltd https://chesterphotofestival.com |
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Website, site |
https://chesterphotofestival.com chesterphotofestival.com |
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You, participant |
User of our website, customer, visitor, guest, subscriber, donor, supporter. |
2.1 Defined Services: The Company provides festivals, exhibitions, bespoke sessions, workshops, and conferences.
2.2 Expanded Operations: Services include book and journal publications, artwork sales (unique and limited editions), and the operation of an online shop for objects and equipment.
3.1 Access: Use is permitted on a temporary basis; we reserve the right to withdraw or amend services without notice.
3.2 Computer Misuse: Any act that constitutes a criminal offence under the Computer Misuse Act 1990 will result in the immediate termination of your right to use the site.
3.3 Prohibited Actions: You must not introduce viruses, worms, Trojans, or other technologically harmful material. You must not attempt to gain unauthorised access to our site, server, or connected databases.
3.4 Digital Liability: We are not legally responsible for any damage caused by viruses or harmful material that may infect your equipment through the use of our site.
4.1 Booking Methods: Requests for services, event entries, and ticket sales may be submitted via our online forms or by emailing events@chesterphotofestival.com. Our Booking Form may be adapted to collect relevant details specific to your interest (e.g. conference vs. bespoke session). We may discuss your booking details via telephone, email, or live chat (WhatsApp). Any booking or submission via these methods constitutes an expression of interest only and is subject to these Terms and Conditions.
4.2 Authorised Sales Channels: All digital transactions are processed exclusively through Square (the trading name of Squareup Europe Ltd), our online fee and shop processor. Collaborations with third parties must be clearly presented as a "Chester Photo Festival Partner".
4.3 The Invoice: The Invoice serves as our offer to you. It is essential to ensure that the invoice details, including booking information, are accurate. The Invoice will include contact information for both parties, payment details, event names, dates, and locations.
4.4 The Confirmation: Your booking order is considered complete and a binding agreement is formed only upon our written confirmation sent from events@chesterphotofestival.com stating that your invoice has been paid in full.
4.5 Entire Agreement: Once the Invoice is confirmed as paid in full, it constitutes our entire agreement. Prior advertisements, catalogues, or promotional materials do not form part of the agreement unless explicitly included in writing.
4.6 Additional Terms: Specific activities may incorporate additional terms and conditions which you must agree to before taking part (see Section 11).
4.7 Payment Terms: Invoices must be paid within seven (7) days via bank transfer (Lloyds Bank) or the Square system. Please follow your online bank’s security measures and guidance when making payments. We will never ask for your PIN number, passcodes, secret answers, or personal passwords.
5.1 Ownership of Participant Work: The Participant retains full and exclusive ownership of all intellectual property rights and copyright in any work submitted to the Festival. Participation in the Festival does not constitute a transfer of ownership to Chester Photo Festival.
5.2 Submission Licence: By submitting work, the Participant grants Chester Photo Festival a non-exclusive, worldwide, royalty-free, and perpetual licence to display, reproduce, and publish the work solely for the purposes of promoting the Festival. This includes, but is not limited to, use on our website, social media, press releases, and in the "Chester Photo Festival" official publications (digital or print).
5.3 Moral Rights and Accreditation: The Company recognises the Participant’s moral rights. We commit to ensuring that the author is clearly credited in all instances where their work is displayed or published by the Festival.
5.4 Our Content: Chester Photo Festival is the owner or licensee of all intellectual property rights in the website, its branding, and its original materials. These works are protected by UK and international copyright laws.
5.5 Limited User Licence: You may download extracts of our site content for personal reference only. You must not use any part of our materials for commercial purposes without obtaining a written licence from us.
Strategic Note on Moral Rights
6.1 Bespoke, Art & Limited Sales: Artworks (unique and limited editions), limited edition prints, and on-demand books or journals are bespoke and are strictly non-refundable.
6.2 Stock Sales: Physical goods (e.g. cameras, objects) may be returned within 14 days if unused and in original packaging.
6.3 Refund Limitations: Refunds for stock items are limited to the product price only. We do not repay or refund postage, shipping, or delivery costs.
6.4 Shipping Liability: We are not liable for delivery delays or incorrect shipping addresses provided by the customer.
7.1 Financial Cap: Responsibility is limited to the submission fee or total price paid for our events or services.
7.2 Exclusions: We exclude liability for loss of income, profit, business, data, or savings. We make no warranty for commercial/industrial use.
7.3 Artwork Risk: We are not liable for damage, loss, or theft of your artwork(s). Each participant is solely responsible for transport and insurance.
7.4 Site Content: Information on our site is provided on an “as is” basis.
7.5 Statutory Rights: We do not exclude liability for death/injury caused by negligence, fraud, or anything else where exclusion is not allowed by law (Consumer Rights Act 2015).
7.1 Insurance Obligations: All participants, exhibitors, and artists (the "Participant") must maintain adequate insurance to keep themselves and their property fully and effectively insured. This includes, but is not limited to:
7.2 Financial Cap: Responsibility is limited to the submission fee or total price paid for our events or services.
7.3 Specific Exclusions: The Company shall have no liability to the Participant for:
7.4 Artwork and Physical Risk: Works are often displayed in public-access venues. The Company accepts no liability for:
7.5 Statutory Rights: Nothing in these terms excludes or limits the Company’s liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for any other liability which cannot be excluded under the laws of England and Wales (including the Consumer Rights Act 2015).
8.1 Mediation: If a dispute cannot be settled through negotiation, either party may propose in writing that structured negotiations be entered into with an accredited mediator.
8.2 Ongoing Obligations: A dispute shall not affect the parties' ongoing obligations under these terms while the dispute is being resolved.
8.3 Governing Law: These terms are governed by the laws of England and Wales. The courts of England and Wales have exclusive jurisdiction.
8.4 Refusal of Service: If we refuse to deliver the Events and Services, you may consider our agreement terminated. We will reimburse you without undue delay.
9.1 Transfer of Rights: We may assign or subcontract our rights. You may not do so without our prior written consent.
9.2 Variations: Changes to this agreement are only binding if agreed upon in writing and signed by the Company.
10.1 Contact Us: For general enquiries, suggestions, or complaints, please email info@chesterphotofestival.com or use our website Contact Form.
10.2 External Links: Links from our site to third-party sites are for information only; we accept no responsibility for their content.
11.1 Incorporation by Reference: To ensure clarity, specific festivals, competitions, and services have additional terms that apply only to participants of those activities. These are additional to the general Terms and Conditions and are incorporated into our agreement by reference.
11.2 Curatorial & Organisational Stage: Where applicable, further specific terms or technical requirements may be discussed and agreed upon during the curatorial stage. Any such terms will be finalised and presented within your Invoice, which, once paid, becomes part of our binding agreement.
11.3 Activity Directory: Please find the relevant section on the website, where the additional terms are listed, as well as terms that may be explicitly discussed or written agreements with you and included on your invoice.
12.1 Subscription: By entering the Festival, booking a service, or agreeing to these Terms via our website forms, you agree to receive digital communications from us. These communications are designed to keep you informed about essential festival updates, deadlines for the events you have entered, and related photographic opportunities.
12.2 Unsubscribing: Your participation in the Festival is not conditional upon remaining on the mailing list. You may withdraw your consent and unsubscribe at any time. This can be done by clicking the ‘unsubscribe’ link at the footer of any email received from us or by emailing info@chesterphotofestival.com.
12.3 Service Provision: We provide the newsletter as a free-of-charge information service. We reserve the right to suspend, amend, or terminate the newsletter service at any time without prior notice.
12.4 Third-Party Links: Our newsletters may contain links to third-party content. As per Section 10.2, we accept no responsibility for the content or privacy practices of external sites.
Please email us at info@chesterphotofestival.com to contact us about any issues.
14.1 The following terms apply to all festival submissions and categories listed below:
These terms apply specifically to participants submitting photographic work and are incorporated into the General Terms and Conditions (as presented, see above) of chesterphotofestival.com by reference.
Payment Trigger: Fees are only applicable if your work is selected for exhibition.
Fee Structure:
Binding Agreement: Payment of the invoice constitutes formal acceptance of these additional terms and the General Terms and Conditions. Invoices are non-refundable once paid.
Standard Service: The fee includes professional printing and installation in standard frames (ranging from 30x30 cm up to 50x50 cm) by the Festival.
These terms apply specifically to participants submitting moving images and short films and are incorporated into the General Terms and Conditions of chesterphotofestival.com by reference.
Official Communication: Official invitations and invoices will be issued exclusively from events@chesterphotofestival.com.
These terms apply specifically to participants submitting Artist Books and are incorporated into the General Terms and Conditions of chesterphotofestival.com by reference.
Single Entry: Please use the online form on our website.
Multiple Entries (Up to 5): For multiple artist books entries, please email us directly at events@chesterphotofestival.com.
Naming Convention: When emailing multiple entries, please clearly label each attachment or folder as 'Entry Artist Book 1' through 'Entry Artist Book 5'.
Early Deadline (15th May): £45
Late Deadline (15th June): £60
It was founded in September 2023 and is available to public from 1st May 2024.
The 1st edition of the annual Chester Photo Festival is expected to take place in May 2025, after one year of work.